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Online Summit

Join a Session

The Ubuntu Online Summit is open to everyone. The entire event is available online and uses a unique mix of live video sessions, integrated chat, and collaborative note-taking.

This page explains not only how to join a session, but also how to run a session you have proposed.

Finding a Session

Finding a session is simple.

The first step is to browse the available sessions on the agenda. Please note: the agenda may not be complete yet when you read this, so be sure to check back often.

The agenda is broken down into a series of different tracks. Each track is a theme of sessions and you can view the sessions within it.

You can look at each day to see all tracks or read the individual tracks to see the sessions there. Now browse the sessions and pick one to join it at the scheduled time.

Joining a Session

When you select a session and join at the scheduled time, you will see a page with three key pieces:

  1. Video Stream – this is whether the participants in the Google+ Hangout will have the session streamed to all viewers.
  2. Chat Channel – this is where those who either don’t want to join the video hangout or can’t join, can participate in the discussion.
  3. Notepad – this is where all attendees in the session can take notes.

Please note: it is important to remember that everyone is welcome to join the video hangout. To join, simply click the Join Video Hangout button.

Tips for Joining a Session

  • Always join the video hangout if you can – it makes the session more dynamic.
  • Please check your mic and video is working before joining a video hangout.
  • Always keep an eye on the chat channel to ensure participants there are referenced in the video discussion.

Running a Session

There is a big difference between well run and not-so-well-run sessions: great sessions have great session leaders that ensure everyone gets an opportunity to participate and the session completes with a set of next steps and work items.

There is one golden rule for a great session: when you leave that session, work items are defined, assigned, and ready to be on time. We want to ensure that at the end of each session we know how to move forward with the project/discussion/topic.

Here are some tips for running a session:

  • When you start the session, encourage people to join the video stream. Make it clear that everyone is welcome.
  • Ask all video participants to use the Lower Third feature to add their name and IRC nickname.
  • Always, always keep an eye on the chat channel to ensure feedback and discussion is referenced in the video stream.
  • Try to ensure everyone gets a say in the session, and try to politely keep those who ramble off the topic in line with the topic of the session.
  • In the last 10 minutes of the session, start mapping out work items and assignments for each work item.